2014–15 Undergraduate Catalog
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2014-2015 catalog
GENERAL INFORMATION
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School of Theology
   
APPENDIXES
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Costs and Financial Aid

Undergraduate Costs and Financial Aid
2014-15 Tuition and Fees
Financial Arrangements and Services
Refunds and Account Adjustments
Financial Aid

 

REFUNDS AND ACCOUNT ADJUSTMENTS


If a student decides to add or drop courses, withdraw from school, or delete other contracted services, an official Change of Registration form must be processed. This may be handled by filing the Change of Registration form in Student Academic Services or using the Banner Information System. If a student plans to withdraw from University housing (i.e., cancel the room and meal plan contract), proper notification must also be provided to University Services.

If a student does not provide proper notification to the University, financial obligations will remain binding, regardless of whether classes were attended or whether or not any of the contracted services were utilized.

Refunds or additional charges for courses are posted to a studentís account when the official change of registration form is received and processed or the transaction is completed using Banner. Charges for added courses are made at the full quarterís rate, regardless of when the course is added.

In the event that enrollment changes result in a refund, tuition will be refunded according to the schedule that follows. In most cases, all eligible refunds, including overpayments, will be remitted to the student. If there is an owing balance on the account or a past-due balance on a campus-based loan program, such as the SPU Institutional, Federal Perkins, and Federal Nursing Student Loan programs, the refund will first be applied against the owing balance. Any questions regarding tuition refunds should be directed to Student Financial Services. [Back to top]

 

Schedule of Tuition Refunds for Day and Evening Classes
First week of the quarter 100%
Second week of the quarter 75%
Third week of the quarter 50%
Fourth and fifth weeks of the quarter 25%
Sixth and following weeks of the quarter -0-
   

Note: A week is defined as five business days beginning on the first day of

each quarter. Specific dates for refunds are available on the academic calendar.

Tuition Refunds and Adjustments
Example One  

A student who was originally enrolled for 15 credits drops one 3-credit course the third week of class. There is no tuition adjustment, since the fee for 12 credits is the same as for 15.
   
Example Two
  A student who was originally enrolled for 13 credits drops one 3-credit course the second week of class. The refund is as follows:
  Full tuition (13 credits) $11,700
  Tuition for 10 credits ($975 x 10) $9,750
  Difference $1,950
  75 percent refund $1,462.50
  Tuition due on dropped course $487.50
     
Example Three  
  Assume the above student drops a 5-credit course the second week of class. The refund is as follows:
  Full tuition (13 credits) $11,700
  Tuition for 8 credits ($975 x 8) $7,800
  Difference $3,900
  75 percent refund $2,925
  Tuition due on dropped course $975
     
Example Four  
  A student who was originally enrolled for 11 credits drops 2 credits and at the same time adds 3 credits during the second week of class. The result is as follows:
  Old level: 11 credits ($929 x 11) $10,725
  New level:12 credits $11,700
  Additional due $975
     
Example Five
  A student completely withdraws from all courses in the second week:
  (Full tuition 13 credits) $11,700
  75 percent refund $8,775
  Student owes $2,925

 

Effect on Financial Aid
Dropping courses may affect a studentís current and continued eligibility for financial aid. Please refer to the Satisfactory Progress section under Financial Aid. It is recommended that students discuss the impact of dropping below 12 credits with their Student Financial Services Counselor prior to completing the drop or withdrawal process. [Back to top]

Complete Withdrawal
If, during a quarter, a student who receives financial aid completely withdraws from the University, the tuition refund is calculated as described above.

However, if the student received, or was entitled to receive, any federal (Title IV) funds, the return of the Title IV funds will be calculated by determining the percentage earned and applying this percentage to the total amount of Title IV assistance disbursed (and that could have been disbursed) to the student for the period of enrollment as of the studentís withdrawal date. The percentage of Title IV funds earned is equal to the percentage of the period of enrollment that the student completed as of the withdrawal date if it occurs on or before the completion of 60 percent of the period of enrollment. The percentage of Title IV funds that have not been earned by the student is determined by taking the complement of the percentage of Title IV funds earned. The unearned Title IV funds will be returned to financial aid sources based on federal guidelines in the following order: unsubsidized federal Stafford loan; subsidized federal Stafford loan; federal Perkins loan; federal PLUS loan; federal Pell grants; federal SEOG; other Title IV Aid programs, such as a TEACH Grant; other federal, state, private, or institutional aid; the student. [Back to top]

Drop in Credits
If a student who receives financial aid drops courses to below a 12-credit load during a given quarter, a reassessment of the financial aid award may be made for that quarter. This may affect the amount actually credited to the student account. Contact a Student Financial Services Counselor for further information.

 

Room and Meal Plan Refunds
Room Deposit Refunds
New Students  
New students who cancel their housing applications by the following dates will receive a refund of their housing deposit:
Autumn Quarter By June 30, 2014
Winter Quarter By December 10, 2014
Spring Quarter By March 19, 2015
   
Continuing Students  
Continuing students who contract for Autumn Quarter housing during the spring sign-up process will forfeit their deposit if they cancel any time after reserving housing. For Winter and Spring quarters, continuing students must cancel their contract by the following dates to receive a refund of their housing deposit:
Winter Quarter By December 1, 2014
Spring Quarter By March 9, 2015
   
Room and Meal Plan Refund Schedule
Students who withdraw from University housing after the beginning of the contract period will forfeit their room deposit and will receive a refund of their room and meal plan charges based on the date they sign their checkout form, according to the following schedule:
First week of the quarter* 90%
Second week of the quarter 75%
Third week of the quarter 50%
Fourth and fifth weeks of the quarter 25%
Sixth week of the quarter and following 0%
   
*The first week of the quarter begins the day residence halls officially open and ends the Monday after the first day of classes. Each successive week runs Tuesday through Monday.


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