help@spu.edu | 206-281-2982
Contribute is an Adobe software application that makes web site maintence simple. It allows content contributors to quickly and easily keep their web content up-to-date in an simple, non-technical way. This is a great tool to keep web content current and relevant. Training time is approximately 30 minutes!
How To:

If Contribute throws an error about unpublished drafts at this point, please go to File - Drafts and publish or cancel any drafts listed there.


1. Open Contribute by clicking on Start > Programs >Adobe > Contribute.


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2. Click on Create a Connection.


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3. Click Next. Leave Website selected in the drop down list. In the URL textbox, add: http://www.spu.edu/depts/ and then add the department name. e.g. http://www.spu.edu/depts/fcs/ will open the Family and Consumer Science site.


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4. Select SFTP in the drop down list. In the SFTP server textbox, enter
"web-prod.spu.edu"
Enter your SPU Username and password. Click Next.


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If Contribute prompts you to locate your website on the server, you do not have the correct security permissions on the web server. Please contact help@spu.edu | 206.281.2982 with the website you are trying to edit.


5. CS5 Users: If prompted to "Enable Versioning of the site using Subversion, do not check anything and click Next.


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6. Enter your full name (first and last) and SPU email address. Click Next.


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7. The next screen will show you a summary of the information you have entered. Please double-check that you did it correctly. Use this next screen shot as just an example of what it will look like.  When you are through checking the information, click Done.


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If Contribute throws an error about unpublished drafts at this point, please go to File - Drafts and publish or cancel any drafts listed there.


1. Open Contribute by clicking on Start > Programs >Adobe > Contribute.


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2. Click on Create a Connection.


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3. Click Next. Leave Website selected in the drop down list. In the URL textbox, enter http://web-preprod.spu.edu/acad/ugcatalog/20145 or http://web-preprod.spu.edu/acad/grcatalog/20145. Click Next.


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4. Select SFTP in the drop down list. In the SFTP server textbox, enter
"web-preprod.spu.edu".
Enter your SPU username and password. Click Next. Make sure you select Publisher as your Role for making edits to the Catalog.


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If Contribute prompts you to locate your website on the server, you do not have the correct security permissions on the web server. Please contact help@spu.edu | 206.281.2982 with the website you are trying to edit.


5. CS5 Users: If prompted to "Enable Versioning of the site using Subversion, do not check anything and click Next.


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6. Enter your full name (first and last) and SPU email address. Click Next.


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7. The next screen will show you a summary of the information you have entered. Please double-check that you did it correctly. Use this next screen shot as just an example of what it will look like.  When you are through checking the information, click Done.


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Getting Familiar

After you have clicked Done, Contribute will show you the main page for your department. Below is a picture of what the toolbar looks like that you'll want to familiarize yourself with – it sits just above the page you're working on. You can use the "Back" and "Forward" buttons just like your favorite web browser. Even the links work like they do in a browser!

Editing

To Edit: Navigate to the page you want to edit by using links or typing in the address into the address bar. In the toolbar above, you'll see an "Edit Page" button. Once clicked, Contribute will download the page for you and make it ready for editing. While you are in edit mode, the toolbar changes to look like this:

Here, you can edit the page text. Do not edit the font face/type, the font size, and formatting - this is typically controlled by a cascading style sheet. In the middle of the graphic above, you'll see three graphics for adding links to your page, adding images, and adding tables. Get to know these functions as you will use them frequently. You'll notice that the Edit Page graphic changed to a Publish graphic...it's the one in the top left corner in the graphic above.

Note: While in edit mode you are given a "lock" on the page giving you exclisive access until you are finished editing and check the file back in by clicking the "Publish", "Save for Later", or "Cancel" buttons.

Saving and Closing

When you are finished with all of your edits, you can click on the Publish to post the changes to the web or Save for Later to save your changes so you can work on them later. Do not use the Send for Review button unless it is part of your business processes.

If you forget to either click Publish or Save for Later before exiting, Contribute will maintain the “lock” you have on the file and not allow others to edit it. This will also cause the web server to no longer be able to access the file and there will be an infinite hold on the file. To ensure that all files and pages stay active and accessible by others please remember to click Publish or Save for Later before closing Contribute.

Note: If you find that you need to edit a page that you don't have permissions for (Contribute will tell you if you're not allowed), please contact the HelpDesk.




Last Updated: 8/25/2010