Time Schedule Process and Deadlines

Unlike SPU's catalogs, the Time Schedule lists classes being offered for a specific quarter and year. You can create as many offerings of a particular course as you need, though the course details (e.g., schedule type, delivery mode, grade mode, etc.) must match the details that exist in catalog.

The upcoming academic year's Time Schedule is posted online on April 1. The Summer Sessions' Time Schedule is posted online mid-January for the coming Summer Sessions.


Existing Courses



Due Date

Current academic year Time Schedule distributed to Departments/Schools for reference

December 23*

Department/Schools submit desired upcoming academic year Time Schedule info online using the Time Schedule Planner

January 19*

First Draft of the upcoming Academic year Time Schedule to Departments/Schools to make corrections online

February 10*

Last date for online updates/corrections to upcoming academic year Time Schedule 

February 22*

Upcoming academic year Time Schedule live online

April 1

*dates may vary, if date falls on a weekend or holiday


In December, the schedule production coordinator in Student Academic Services will alert you that the online Time Schedule Planner is available. You will have access to all courses within your department for the following academic year's Autumn, Winter, and Spring quarters.


All schedule information from the current academic year will be rolled into the next academic year, so the Planner will list the instructor, enrollment cap, and day and time currently in effect, as well as any room preferences that you included the previous year. 


If you have any changes for the upcoming year (e.g., changes to instructor, day and time, etc.), make updates in the Time Schedule Planner. When access to the system is turned off, SAS will implement your changes in Banner. If a specific room is needed or desired, note this when submitting your updates. There will be a second round in February when you can check our work and make additional changes.


Information you'll see listed in the Time Schedule Planner:

  • Term
  • Subject number
  • Subject code
  • Enrollment cap
  • Instructor
  • Number of credits (if a variable credit course must be a specific credit amount during one quarter, please clarify)
  • Meeting days
  • Meeting time
  • Special approvals
  • Fees
  • Restrictions
  • Course reference number (CRN)
  • Title
  • Prior enrollment
  • Cross-listing
  • Whether or not the section should print in the online time schedule


Remember: Any information from a previous year that is not updated in the Catalog or Time Schedule will default into the coming year.


Block Schedule

To best utilize our limited classroom space, Seattle Pacific fits courses into the block schedule (PDF).


When scheduling classes during the following time slots, keep in mind:

  • Monday/Wednesday/Friday classes from 3–4:20 p.m. and Tuesday/Thursday classes from 3-5:00 p.m. are reserved for only duplicate classes. 
  • Sections of these courses need to be offered earlier in the day to accommodate athletic and performing arts practices.


Classes are not allowed to meet during the following times, which are set aside for University Ministries:

  • Tuesday/Thursday: 11:10 a.m.-12:00 p.m.

 Graduate and evening classes typically begin at 4 p.m. or later.


Your Assigned Classrooms

Rooms are assigned during the yearly Time Schedule process in March. If you anticipate specific room needs (e.g., long tables, whiteboards, etc.), please make these requests known to the staff or faculty member in your department who submits the Time Schedule to Student Academic Services.


You can locate your assigned classrooms through the Time Schedule or through Banner in the "Faculty and Advisor Menu."

  • Time Schedule: Locate your course(s) in the Time Schedule and choose "Course Details." The classroom will be listed to the right under "Location."
  • Banner Information System: In Banner, your "Faculty and Advisor Menu" provides a menu option of "Faculty Detail Schedule."  This menu will provide a list of all classes you are assigned as instructor, including the assigned classrooms.


To request a room change, contact the schedule coordinators (sasrooms@spu.edu) in Student Academic Services. If you need to reserve a room for a specific course-related activity, including a review session or additional meeting time, use the Course-Related Request in the SPU Room Finder.


In case of emergency, SPU is responsible for knowing the location of students and faculty. Therefore, classroom assignments must be accurately recorded in our database. If you decide to switch rooms with another professor, contact Student Academic Services immediately.


Pictures of SPU classrooms are available in the SPU Room Finder. Select "Browse Facilities" from the Browse menu. You will also see room capacity and a list of the technical equipment available in the room.


Seattle Pacific has a variety of campus conference rooms, which may be available for your meeting. Use the General Room Request in the SPU Room Finder.


Other room requests, including rooms for special events and campus clubs, can be requested by using the appropriate request form in the SPU Room Finder, or by contacting Conference Services at 206-281-2187.


Summer Courses


Unlike the regular academic year, the Summer Time Schedule is built during autumn quarter. In September, the schedule coordinators will contact you regarding using the Time Schedule Planner to update your summer schedule. As with the academic year, we will roll the courses your department offered during the previous summer into the upcoming summer.


More Time Schedule Details

You may make changes to the Time Schedule throughout the year. Make changes such as instructors, enrollment limits, room assignments, and cancellations and additions by submitting a Time Schedule Change Form to the schedule and publications coordinator. Note: all undergraduate enrollment increases require chair and dean approval. Email is fine in this case.


Information regarding final exams:
  • Evening classes (classes beginning 4 p.m. or later) will meet during their regular class time during finals week.
  • Regular classes and assigned final exam times appear on each faculty members quarterly class schedule in Banner.
  • Courses that are 1 and 2 credits will not automatically be assigned a final exam meeting.  If you would like a final scheduled for one of these classes, contact sasrooms@spu.edu


Archived Time Schedules, beginning in 2007, are available in Excel files.


Undergraduate           Graduate




Enrollment Goals/Section Needs

The following are pieces of the enrollment picture that Student Academic Services reviews annually.


Continuing Students

  • Review the persistence goal, and review the need for seats in UCOR/UFDN 2000 and 3000/3100 courses.
  • Check to see if we have seniors graduating early, or stopping during Autumn or Winter Quarter who still plan on finishing Spring Quarter.
  • Review School of Health Sciences prerequisites that need to be taken.
  • School of Health Sciences majors that need specific UFDN 3100/UCOR 3000 sections at a specific time.
  • Monitor majors (intended and declared) to see trends.
  • Look at number of students on study abroad and track their needs.


Incoming Freshmen

  • 40 students will be admitted to the University Scholars program.
  • About 25–35 students will come in with a direct-transfer agreement from community colleges and start their majors, completing all Common and Exploratory Curriculum.
  • Check the possible advanced-placement credits, and how those will fulfill Exploratory (based on College Board predictors and the previous class's actual AP credits).
  • The above listed numbers narrows down and results in how many University Seminar sections are needed.
  • Check intended majors:









  • Science-major versus non-science majors and impacts on entry courses (BIO 2101 and CHM 1211).
  • Art-sequence courses for multiple majors (ART 1102).


Transfer Students

  • Students coming from a community college versus transferring from other institutions.
  • The number of direct-transfer agreement holders.
  • UCOR 1000 and UFDN 1000 (two sections) in Autumn Quarter that generally fill (UAS counselors manage the UCOR 1000 section intentionally).
  • Need a section of UFDN 1000 available for transfer students.
  • Determine who will need UFDN 3001 versus UFDN 1000. (This is getting increasingly more difficult as we have fewer juniors and more sophomores transferring in.)
  • Review intended majors specifically for School of Business and Economics, School of Health Sciences, and School of Education, as well as programs such as visual communications, premed (including exercise science and nutrition), communication, interiors, clothing and textiles, and psychology.


Section and Classroom Considerations

  • Only duplicate sections can be offered at 3 p.m. or later.
  • No Exploratory Curriculum/1000-2000 level courses at 9:30 a.m. Monday, Wednesday, or Fridays.
  • Balance of nonmajor and major-specific sequences during each block.
  • No duplicate sections offered in the same block.
  • No additional graduate programs offered during the daytime (no classroom space to accommodate).
  • Hold back on scheduling a section of UFDN, art, and languages until we determine which is needed based on student needs. For example:
    • UFDN 3001 or 2000
    • SPN 1101, 1102, or 1103
    • ART 1102 or 1103


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