Continuing Students: Course & Academic Withdrawal Information
- A withdrawal from a course during the first week of the quarter will not appear on the transcript.
- A withdrawal from a course during weeks two through six of the quarter will be noted with a “W” on the transcript.
- No withdrawals are accepted after the sixth week of the quarter.
- If a student does not provide proper written notification to Student Academic Services, financial obligations will remain binding, regardless of whether classes were attended or whether any contracted services were utilized.
- If a student does not withdraw from a course by the end of the sixth week of the quarter, but stops attending the course, the student will receive the grade earned.
- Should the student desire to complete the course during a future quarter, the student will be required to register and pay the current tuition for the course.
- After the fifth day of the quarter the student must obtain the required signatures on a Withdrawal form. The Withdrawal form can be found in the Forms Section of the Student Academic Services website.
A student who registers but does not attend classes must notify Student Academic Services in writing to cancel his or her registration and related charges. The date this notice is received will determine the amount of refund where applicable. After the fifth day of the quarter the student must submit the appropriate withdrawal form.
If a student fails to withdraw through Student Academic Services by the end of the sixth week of the quarter, the student will receive the grade earned.
To be eligible for a refund of parking fees, the student must inform the Office of Safety and Security. Parking refunds are calculated in accordance with the tuition refund policy.
If a student does not attend class within the first two days of the quarter, an instructor may ask Student Academic Services to administratively withdraw a student from the class. If a student knows that he or she will miss the first class, it is best to notify the instructor to avoid being withdrawn from the class.
A student must fill out and return a Leave of Absence Application (PDF), including a date, signature, and statement of reason(s) for requesting the leave of absence and return it to Student Academic Services. Students must notify Student Financial Services about any change in their planned period of enrollment, whether due to withdrawal from a class, a leave of absence, or withdrawal from the University. The specific requirements by which the student agreed to abide at the time any financial aid was accepted will remain in effect.
- Students do not apply for readmission to SPU if they take a leave of fewer than four quarters. The student will be responsible to complete the same degree requirements as expected upon his or her first quarter of matriculation at the University.
- An associate degree completed during a leave of absence of fewer than four quarters will not be recognized by the University.
- Students approved for leave will maintain their priority registration appointment upon their return to SPU.
- If a student plans to attend another college while on leave, the student must gain prior approval for courses from an undergraduate academic counselor in Student Academic Services. Official transcripts should be sent to Student Academic Services for credit evaluation according to transfer policy.
While a student is on leave of absence, the University will report the student’s enrollment status to lenders and loan service entities as “not attending,” and a student loan borrower’s grace period will begin. Students on an SPU leave of absence who do not attend school elsewhere for two consecutive quarters (including summer), or who attend another institution less than half time for two or more consecutive quarters (including summer) will be expected to begin repayment on some or all of their loans. Students are advised to contact their lender(s) regarding their enrollment plans and for repayment information and grace period expiration.
Additional leave of absence requirements:
- Students are not eligible to reside on campus, attend classes, or participate in regular campus activities during their leave.
- Students are responsible for all prior arrangements with applicable student service offices (i.e., Student Financial Services, Student Academic Services, University Services, Residence Life, Athletics, etc.)
- Students must keep the University apprised of their current contact information, including mailing address and phone number, while on leave.
- Students must meet all regular University deadlines for registration, housing reservations, financial aid applications, and similar matters. Financial aid/scholarship awards and University housing reservations do not automatically carry over.
Always consult with your undergraduate academic counselor before registering for a class at another school.
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