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Student Academic Services: Get Answers

Student Academic Services Staff

Continuing Students: Registration Information

 

 

When do I register for classes each quarter?

 

Registration takes place around the seventh week of each preceding quarter. During registration week, currently enrolled students can register before non-matriculated students and newly admitted students.

Registration appointments for students with senior standing are followed by appointments for juniors, sophomores, and then freshmen. Students are assigned times to register based on the number of earned credits they have completed.

Registering at your appointed time (or as soon as possible thereafter) will give you the best chance at your first-choice classes, registering via the web allows you to take advantage of the registration period even if you are away from campus during your appointed registration time. If you know that you won't have web access at your appointed registration time, you may submit a registration form to Student Academic Services ahead of your appointment time and we will register you in our office.

During the fourth or fifth week of Autumn, Winter, and Spring quarters, currently enrolled students are sent an email notification from Student Academic Services. The notification directs students to view online their assigned registration appointment time and any registration holds that would keep them from being able to register for classes.

In the two- to three-week interim between the time you receive your registration notification and the date for your registration appointment, take care of any registration holds, select courses that will fulfill your general and major degree requirements (be prepared with several alternate classes), and meet with your faculty advisor to discuss your course selections and progress toward meeting degree requirements.

Note: To register for classes, all students who have not declared a major must meet with their faculty advisor and have their faculty advisor remove the advisor hold from the computer system. Student Academic Services cannot remove this hold for you.

Registering, Adding, and Dropping Classes

 

Students may register, add, or drop classes online starting at their registration appointment time (assigned time ticket), through 11:59 P.M. on the 5th day of the quarter. There are some courses that have an extended registration deadline on the 10th day of the quarter. Online registration for these courses ends at 11:59 P.M. on the 10th day of the quarter. For more information on courses that have extended registration deadlines, click here.

If forms are required for registration (ex. Independent Study Contracts, Special Approval forms) they must be completed and filed with Student Academic Services by the end of business on the day of your registration deadline. Many internships require application through SPULink. The SPULink application form should be submitted for approval well before the 10th day registration deadline so SAS may register you for your internship by the 10th day of the quarter.

To view the official registration dates, view the academic calendar for the current academic year from the Calendar and Events webpage.

Registration Errors

 

If you encounter an error during your registration process view our registration error key that will help you with any registration errors that you may encounter during the registration process on the Web.

Waitlist Information

 

SPU students have the option of waitlisting any classes that are closed. Banner will automatically notify students when there is a spot available for them in the course they have waitlisted for and students will register themselves for the spot.

Important notes:

  • Check your SPU email: The only way you will be notified of a waitlist opening is by a Banner generated email to your SPU email address. Banner will not generate an email to an off-campus email address unless that is your only email address (applies to non-matriculated students only).
  • When a spot opens up for you, Banner will generate an email to you with a deadline for you to take action on your registration. Typically, this deadline will be 24 hours, however it may be extended for breaks and shortened as the waitlist comes to a close the first week of the quarter. Your email notification will list how long your registration window is. You will access your own registration in self-service Banner and add yourself to the course.
  • Follow the instructions included in your notification email about how to register yourself. You will no longer need to designate 1st waitlist, 2nd waitlist, or “drop if get into waitlisted course” instructions. However, when you register for the open spot you may need to drop yourself from another course if the course is a duplicate, there is a time conflict, or if you have too many credits.
    • Time conflicts will require an instructor override be entered on the course(s) affected in Banner before you can register.  The instructors can enter the override themselves, can direct SAS to enter an override via email or the instructors can sign a Special Approval form which can be brought into SAS that gives SAS permission to enter an override.
    • Max Credits:  If you will be registering for more than the allowed 18 credits then you will need to have permission from Student Academic Services to have your max credit limit increased before you can register for courses that take you above 18 credits. Please email sasinfo@spu.edu, and we will let you know if your request requires a petition.
  • If you miss your window to register for the course you will need to re-add yourself to the waitlist. When you re-add yourself you will be added to the bottom of the waitlist.

Students may waitlist a class via the web or by coming in person to Student Academic Services, Demaray Hall 151.

Students may be added to the waitlist of a course that is full from the first day of registration through the 5th day of the quarter when the waitlist comes to a close. See the Academic Calendar to find out when the waitlist ends each quarter. Banner will begin automatically processing the waitlist after a buffer week that follows registration week. The buffer week gives departments a chance to address course needs. During this time, new sections and seats can be added before Banner starts processing the waitlist. This also gives departments a chance to evaluate the students on the waitlists as well. For example, on occasion, a senior who needs a particular course to graduate might be moved up the waitlist over a sophomore who still has more time to take the course.

If you have additional questions about the waitlist process, contact Student Academic Services at sasinfo@spu.edu or 206-281-2031.

How do I waitlist a class?

 

  • Select the “Registration and Schedules Menu” under the “Student Menu” in Banner
  • From the drop down box, select the Class Registration and Planning option
  • Choose the Register for Classes option
  • From the drop down menu, select the term of registration you desire and click Continue
  • Choose the Enter CRN tab, enter the CRN for the course and click Add to Summary
  • Click Submit in the Summary box (bottom right hand corner of screen)
  • When the error comes up notifying you the course is full, use the drop down box under "Action" for the course to select "Waitlist"
  • Click Submit to save your changes and then verify the "Status" has changed to "Web Registration"
To check your registration, you can click on the "Schedule & Options” tab at the top of the page. There you will be able to see the courses you are registered for and their registration status (ex. Registered, Waitlisted).

How do I drop a waitlisted class?

 

If you have changed your mind about the course, please go into your registration and drop yourself from the waitlist. Keeping yourself on waitlists for unwanted courses may prevent other students from being able to get into the course.

 

Select “Drop via Web” in the drop down box under "Action” for the specific course in the Course Summary section.

Dropped Classes Policy

 

Students have the option to drop classes through the sixth week of the quarter. The following guidelines pertain to dropping a course:
  • A withdrawal from a course during the first week of the quarter will not appear on the transcript.
  • After the fifth day of the quarter, undergraduate students must obtain the required signatures to withdraw from a course. Withdrawal forms (PDF) are available here.
  • A withdrawal from a course during the second through sixth week of the quarter will be noted with a “W” on the transcript.
  • No withdrawals are accepted after the final drop deadline of the quarter.
  • If a student does not provide proper written notification to Student Academic Services, financial obligations will remain binding, regardless of whether classes were attended or whether any contracted services were utilized.
  • If a student does not withdraw from a course by the final drop deadline for the quarter, but stops attending the course, the student will receive the grade earned.
  • Should the student desire to complete the course during a future quarter, the student will be required to register and pay the current tuition for the course.
Refund is calculated by percentage, and explained in the Costs and Financial Aid section of the Undergraduate and Graduate Catalogs and the Student Financial Services website.

How do I change credits in my variable credit course?

 

Some courses are set up by a department to allow the student the option of choosing the number of how many credits for which to take a course for. When a student registers for a variable credit course, it automatically defaults to the lowest number of credits available.

To change the number of credits:

  • Select the "Registration and Class Schedules Menu" under the "Student Menu" in Banner.
  • From the drop down box, select the Class Registration and Planning option
  • Choose the Register for Classes option
  • Choose the Schedule and Options tab at the top of the page under "Register for Classes"
  • This will bring up your registered courses. Under the "Hours" column, courses with variable credit will have the credit number underlined.
  • Click on the number of credits to enter the desired number of credits and then click Submit to save your changes at the bottom right of the page.
  • Return to your course summary to verify that your credit change saved to your registration.

What courses do not have an extended registration deadline?

 

The regular deadline requires students to be registered for all other courses, these include:
  1. All lecture, lab and seminar courses
  2. Special Topics (4950)
  3. Senior Seminars
  4. Newspaper Production
  5. Music ensembles, and performance groups
If you have additional questions, contact Student Academic Services at sasinfo@spu.edu , 206-281-2031, or in Demaray Hall 151.

What courses have the extended registration deadline of the 10th day of the quarter?

 

SPU has decided that students may register for specific courses after the regular registration deadline as a benefit to the student, to allow more time to obtain the required signatures or permissions. It is always to the student’s benefit to obtain the permissions as promptly as possible, as it can take several days or weeks to get the necessary permissions. Courses that are approved for the extended deadline, 10th day of the quarter:
  1. Internships ( 4940/6940) (UG/GR): Most require the Internship Learning Form (PDF; worksheet only).
  2. Independent Study (4900/6900): Requires the Independent Study Agreement (PDF).
  3. Individual Instruction in Music: Requires a one-on-one session with the instructor.
  4. Individual Practicums (4930): Such as TA work, which require the Special Approval Form (PDF).
  5. Learning Assistant Courses, which require the Special Approval Form (PDF).
  6. Special Projects (4960): Usually requires the Special Approval Form (PDF).
  7. Independent Research (497X) and Research Experience (PSY 2361)
  8. Independent Readings (4920): Requires the Independent Study Agreement (PDF).
  9. Certain music performance groups.
  10. Theatre Performance Practicum (1930/3930) and Production Practicum (1931/3931).
  11. Dissertation (7995/7999)
The web registration deadline is 11:59 p.m., the 10th day of the quarter. All paperwork, if applicable, including the appropriate signatures must be submitted to the registration office by 4:30 p.m.. Official registration deadlines are available online, on the Academic Calendar.

What are my holds and how do I resolve them?

 

SPU requires students be in good standing with the University before being allowed to register for each future quarter. Students are notified three weeks in advance of their registration appointment time to allow them the opportunity to resolve their holds in a timely manner. To view holds:
  • Go to the “Registration and Schedules Menu” under the “Student Menu” of the Banner Information System.
  • Click on “View Registration Holds,” and any holds on your account will be listed, along with the department initiating the hold.
Common holds include: After a student registers, any additional holds will prevent online registration activity, and changes would need to be made in person or in writing to Student Academic Services. You will not be allowed to register until all registration holds have been resolved.

What courses can I audit?

 

Please note, that auditing a course will not count towards a major/degree requirement.

An auditor is a student who pays for, and attends, class but doesn’t want to receive credit. Tuition rates for auditors are the same per credit as for those receiving credit.
  • With instructor approval, students may register and pay to audit any undergraduate course and most 6000-level courses.
  • Students may change from audit to credit or vice versa during the quarterly add period published in the University Calendar.
  • Auditors may neither participate in class discussions nor take examinations.
  • If they do daily assignments, the instructor is under no obligation to read or correct them.
  • Audited courses do not count toward financial aid.
Students dismissed from the University because of low grades, and prospective students who do not qualify for admission, may not register as auditors. A student may receive credit for an audited course only by enrolling in it as a regular student in a subsequent quarter.

Read the SPU Grading Policy.


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