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Student Academic Services: Get Answers

Student Academic Services Staff

Continuing Students: Registration Information

When do I register for classes each quarter?

Registration takes place around the seventh week of each preceding quarter. During registration week, currently enrolled students can register before non-matriculated students and newly admitted students.

Registration appointments for students with senior standing are followed by appointments for juniors, sophomores, and then freshmen. Students are assigned times to register based on the number of earned credits they have completed.

Registering at your appointed time (or as soon as possible thereafter) will give you the best chance at your first-choice classes, registering via the web allows you to take advantage of the registration period even if you are away from campus during your appointed registration time. If you know that you won't have web access at your appointed registration time, you may submit a registration form to Student Academic Services ahead of your appointment time and we will register you in our office.

During the fourth or fifth week of Autumn, Winter, and Spring quarters, currently enrolled students are sent an email notification from Student Academic Services. The notification directs students to view online their assigned registration appointment time and any registration holds that would keep them from being able to register for classes.

In the two- to three-week interim between the time you receive your registration notification and the date for your registration appointment, take care of any registration holds, select courses that will fulfill your general and major degree requirements (be prepared with several alternate classes), and meet with your faculty advisor to discuss your course selections and progress toward meeting degree requirements.

Note: To register for classes, all students who have not declared a major must meet with their faculty advisor and have their faculty advisor remove the advisor hold from the computer system. Student Academic Services cannot remove this hold for you.

Registering, Adding, and Dropping Classes

 

Students may register, add, or drop classes online starting at their registration appointment time (assigned time ticket), through 11:59 P.M. on the 5th day of the quarter. There are some courses that have an extended registration deadline on the 10th day of the quarter. Online registration for these courses ends at 11:59 P.M. on the 10th day of the quarter. For more information on courses that have extended registration deadlines, click here.

If forms are required for registration (ex. Independent Study Contracts, Special Approval forms) they must be completed and filed with Student Academic Services by the end of business on the day of your registration deadline. Many internships require application through SPULink. The SPULink application form should be submitted for approval well before the 10th day registration deadline so SAS may register you for your internship by the 10th day of the quarter.

To view the official registration dates, view the academic calendar for the current academic year from the Calendar and Events webpage.

To Register for a Course:

  • Go to Banner and click on Student Menu
  • Next click on Class Registration and Planning
  • Click on Register for Classes
  • Select the term you are registering for and click Continue

Once you are in the Register for Classes interface you will have 2 ways you can register for courses.

  • Find Classes tab: This is the first tab and the default. You can search for courses by one or more criteria, and add sections to your schedule by clicking the "add" button in the far right column.
  • Enter CRN's: The second tab allows you to direct enter the CRN's, if you already know them. Utilize the "add another CRN" link if you wish to register for more than one course at a time, and then click Add to Summary when complete.

With either of these options, you must process your registration request after you select courses or enter the CRN's. The lower right hand block is the registration summary block, and you will see all your courses as "Pending". They will also be in gray in the lower left schedule block. Click the Submit button in the lower right hand corner to register.

Banner will process the registration and go through error checking. All courses should be then listed as "registered" in the status column. Any errors will be listed in red and pop up through the notifications pop up in the upper right hand corner. You must resolve the errors. The default in the action block is "remove" and submitting again will remove that section from your pending schedule. For courses desired but are closed (full), select "waitlist" in the action block and Submit. For time conflicts, pick the course you wish to keep and select "drop via web" or "remove" for the class you wish to drop and click Submit.

Registration Errors

 

If you encounter an error during your registration process view our registration error key that will help you with any registration errors that you may encounter during the registration process on the Web.

Waitlist Information

 

SPU students have the option of waitlisting any classes that are closed. Banner will automatically notify students when there is a spot available for them in the course they have waitlisted for and students will register themselves for the spot.

Important notes:

  • Check your SPU email: The only way you will be notified of a waitlist opening is by a Banner generated email to your SPU email address. Banner will not generate an email to an off-campus email address unless that is your only email address (applies to non-matriculated students only).
  • When a spot opens up for you, Banner will generate an email to you with a deadline for you to take action on your registration. Typically, this deadline will be 24 hours, however it may be extended for breaks and shortened as the waitlist comes to a close the first week of the quarter. Your email notification will list how long your registration window is. You will access your own registration in self-service Banner and add yourself to the course.
  • Follow the instructions included in your notification email about how to register yourself. You will no longer need to designate 1st waitlist, 2nd waitlist, or “drop if get into waitlisted course” instructions. However, when you register for the open spot you may need to drop yourself from another course if the course is a duplicate, there is a time conflict, or if you have too many credits.
    • Time conflicts will require an instructor override be entered on the course(s) affected in Banner before you can register.  The instructors can enter the override themselves, can direct SAS to enter an override via email or the instructors can sign a Special Approval form which can be brought into SAS that gives SAS permission to enter an override.
    • Max Credits:  If you will be registering for more than the allowed 18 credits then you will need to have permission from Student Academic Services to have your max credit limit increased before you can register for courses that take you above 18 credits. Please email sasinfo@spu.edu, and we will let you know if your request requires a petition.
  • If you miss your window to register for the course you will need to re-add yourself to the waitlist. When you re-add yourself you will be added to the bottom of the waitlist.

Students may waitlist a class via the web or by coming in person to Student Academic Services, Demaray Hall 151.

Students may be added to the waitlist of a course that is full from the first day of registration through the 5th day of the quarter when the waitlist comes to a close. See the Academic Calendar to find out when the waitlist ends each quarter. Banner will begin automatically processing the waitlist after a buffer week that follows registration week. The buffer week gives departments a chance to address course needs. During this time, new sections and seats can be added before Banner starts processing the waitlist. This also gives departments a chance to evaluate the students on the waitlists as well. For example, on occasion, a senior who needs a particular course to graduate might be moved up the waitlist over a sophomore who still has more time to take the course.

If you have additional questions about the waitlist process, contact Student Academic Services at sasinfo@spu.edu or 206-281-2031.

How do I waitlist a class?

  • Select the “Registration and Schedules Menu” under the “Student Menu” in Banner
  • From the drop down box, select the Class Registration and Planning option
  • Choose the Register for Classes option
  • From the drop down menu, select the term of registration you desire and click Continue
  • Choose the Enter CRN tab, enter the CRN for the course and click Add to Summary
  • Click Submit in the Summary box (bottom right hand corner of screen)
  • When the error comes up notifying you the course is full, use the drop down box under "Action" for the course to select "Waitlist"
  • Click Submit to save your changes and then verify the "Status" has changed to "Web Registration"
To check your registration, you can click on the "Schedule & Options” tab at the top of the page. There you will be able to see the courses you are registered for and their registration status (ex. Registered, Waitlisted).

How do I drop a waitlisted class?

 

If you have changed your mind about the course, please go into your registration and drop yourself from the waitlist. Keeping yourself on waitlists for unwanted courses may prevent other students from being able to get into the course.

 

Select “Drop via Web” in the drop down box under "Action” for the specific course in the Course Summary section.

Dropped Classes Policy

 

Students have the option to drop classes through the sixth week of the quarter. The following guidelines pertain to dropping a course:
  • A withdrawal from a course during the first week of the quarter will not appear on the transcript.
  • After the fifth day of the quarter, undergraduate students must obtain the required signatures to withdraw from a course. Withdrawal forms (PDF) are available here.
  • A withdrawal from a course during the second through sixth week of the quarter will be noted with a “W” on the transcript.
  • No withdrawals are accepted after the final drop deadline of the quarter.
  • If a student does not provide proper written notification to Student Academic Services, financial obligations will remain binding, regardless of whether classes were attended or whether any contracted services were utilized.
  • If a student does not withdraw from a course by the final drop deadline for the quarter, but stops attending the course, the student will receive the grade earned.
  • Should the student desire to complete the course during a future quarter, the student will be required to register and pay the current tuition for the course.
Refund is calculated by percentage, and explained in the Costs and Financial Aid section of the Undergraduate and Graduate Catalogs and the Student Financial Services website.

How do I change credits in my variable credit course?

 

Some courses are set up by a department to allow the student the option of choosing the number of how many credits for which to take a course for. When a student registers for a variable credit course, it automatically defaults to the lowest number of credits available.

To change the number of credits:

  • Select the "Registration and Class Schedules Menu" under the "Student Menu" in Banner.
  • From the drop down box, select the Class Registration and Planning option
  • Choose the Register for Classes option
  • Choose the Schedule and Options tab at the top of the page under "Register for Classes"
  • This will bring up your registered courses. Under the "Credit Hours" column, courses with variable credit will have the credit number underlined.
  • Click on the number of credits to enter the desired number of credits and then press enter.
  • Click Submit to save your changes at the bottom right of the page.
  • Return to your course summary to verify that your credit change saved to your registration.

What courses do not have an extended registration deadline?

 

The regular deadline requires students to be registered for all other courses, these include:
  1. All lecture, lab and seminar courses
  2. Special Topics (4950)
  3. Senior Seminars
  4. Newspaper Production
  5. Music ensembles, and performance groups
If you have additional questions, contact Student Academic Services at sasinfo@spu.edu , 206-281-2031, or in Demaray Hall 151.

What courses have the extended registration deadline of the 10th day of the quarter?

 

SPU has decided that students may register for specific courses after the regular registration deadline as a benefit to the student, to allow more time to obtain the required signatures or permissions. It is always to the student’s benefit to obtain the permissions as promptly as possible, as it can take several days or weeks to get the necessary permissions. Courses that are approved for the extended deadline, 10th day of the quarter:
  1. Internships ( 4940/6940) (UG/GR): Most require the Internship Learning Form (PDF; worksheet only).
  2. Independent Study (4900/6900): Requires the Independent Study Agreement (PDF).
  3. Individual Instruction in Music: Requires a one-on-one session with the instructor.
  4. Individual Practicums (4930): Such as TA work, which require the Special Approval Form (PDF).
  5. Learning Assistant Courses, which require the Special Approval Form (PDF).
  6. Special Projects (4960): Usually requires the Special Approval Form (PDF).
  7. Independent Research (497X) and Research Experience (PSY 2361)
  8. Independent Readings (4920): Requires the Independent Study Agreement (PDF).
  9. Certain music performance groups.
  10. Theatre Performance Practicum (1930/3930) and Production Practicum (1931/3931).
  11. Dissertation (7995/7999)
The web registration deadline is 11:59 p.m., the 10th day of the quarter. All paperwork, if applicable, including the appropriate signatures must be submitted to the registration office by 4:30 p.m.. Official registration deadlines are available online, on the Academic Calendar.

What are my holds and how do I resolve them?

 

SPU requires students be in good standing with the University before being allowed to register for each future quarter. Students are notified three weeks in advance of their registration appointment time to allow them the opportunity to resolve their holds in a timely manner. To view holds:
  • Go to the “Registration and Schedules Menu” under the “Student Menu” of the Banner Information System.
  • Click on “View Registration Holds,” and any holds on your account will be listed, along with the department initiating the hold.
Common holds include:
  • Past-due balance on your student account
  • Health history requirements required in the Health Center
  • Faculty advisor hold
Once you have contacted the appropriate offices and individuals about your holds and they have been removed, you will be able to register at your appointed registration time. If any holds go onto your account after your initial registration, you will be unable to make changes to your schedule through the Banner until you have resolved these new holds.

What courses can I audit?

 

Please note, that auditing a course will not count towards a major/degree requirement.

An auditor is a student who pays for, and attends, class but doesn’t want to receive credit. Tuition rates for auditors are the same per credit as for those receiving credit.
  • With instructor approval, students may register and pay to audit any undergraduate course and most 6000-level courses.
  • Students may change from audit to credit or vice versa during the quarterly add period published in the University Calendar.
  • Auditors may neither participate in class discussions nor take examinations.
  • If they do daily assignments, the instructor is under no obligation to read or correct them.
  • Audited courses do not count toward financial aid.

Students dismissed from the University because of low grades, and prospective students who do not qualify for admission, may not register as auditors. A student may receive credit for an audited course only by enrolling in it as a regular student in a subsequent quarter.

Read the SPU Grading Policy.

Registration Information for Music majors/minors and intended majors/minors

If you are listed in Banner as a Music major/minor or intended Music major/minor you are most likely required to register for several different courses that involve auditions. In addition, sometimes the number of choirs, ensembles or individual instruction courses you may need to register for will take you over your 18 credit limit.

SAS would like to offer a few tips that will help you register for these courses and hopefully keep you from making registration mistakes that could result in you needing to petition for a late registration change. Petitions are subject to a $50 fee, we would love to help you avoid any of those!

Frequently Asked Questions:

1. My choir/ensemble/lessons instructor told me I was approved to take the course. Will they register me?

 

 

No, your instructor will never register you for a course, nor will the Music department. What they will do is enter a permission in Banner that allows you to register for the course, if needed. For any course that requires an audition, a permission (override) needs to be input into Banner so you won’t encounter a registration error when you try to add it to your schedule.

2. How do I know if they have given me a permission (override) to register for a course that required an audition?

You can view your registration permissions/overrides by heading into Banner. Go to: Student Menu > Registration and Class Schedules Menu > Class Registration Planning > Prepare for Registration, to view any overrides that have been entered on your behalf.

 

3. Registering for my choir/ensemble/lessons will take me over my max credit limit of 18 credits, can I register for more than 18 credits?

Music majors/intended majors are able to register for choir and ensemble credits, as free overload credits (no extra tuition charge) on their registration. However, you need to contact SAS (sasinfo@spu.edu) to raise your max credit limit for the quarter so you can register for any credits over 18. 

While choir and ensemble credits are free overload, individual instruction credits are not free overload. You may still go over your max number of credits, due to individual instruction, up to 20 credits, but you will be charged for overload credits ($1,070 per credit, 2016-17).

 

4. What if I have so many choir/ensemble/individual instruction credits that I need to register for more than 20 credits?

Please contact our office (sasinfo@spu.edu) if you need to exceed 20 credits on your registration, so we can evaluate your situation. You may qualify to take 21 credits, based upon a GPA threshold. If you don’t automatically qualify, or you need to take over 21 credits, then you may submit a Registration Petition. Be sure to include a student statement and a supporting statement from an advisor or instructor who can vouch for you remaining academically successful while taking so many credits.

 

5. I see there are 2000 level and 4000 level versions of choirs and ensembles. Which one do I register for?

 

For choirs and ensembles, you register for the 2000 level courses if you are a freshman or sophomore. If you are a junior or senior you register for the 4000 level versions. For individual instruction courses, you will only register for the 4000 level courses after you receive special permission, following a “jury up” process.

6. I have to audition for my courses and can’t register by the 5th day of the quarter, can I register late?

Choirs, ensembles, individual instruction and theatre practicum credits have an extended deadline to register. This deadline is the 10th day of the quarter by 11:59 pm, online. In office registration closes by 4:30 pm on the 10th day of the quarter.

 

7. How do I change my individual instruction from 1 credit to 2 credits?

 

 

Some courses are set up by a department to allow the student the option of choosing the number of how many credits for which to take a course for. When a student registers for a variable credit course, it automatically defaults to the lowest number of credits available.

To change the number of credits:

  • Select the "Registration and Class Schedules Menu" under the "Student Menu" in Banner.
  • From the drop down box, select the Class Registration and Planning option
  • Choose the Register for Classes option
  • Choose the Schedule and Options tab at the top of the page under "Register for Classes"
  • This will bring up your registered courses. Under the "Credit Hours" column, courses with variable credit will have the credit number underlined.
  • Click on the number of credits to enter the desired number of credits and then press enter.
  • Click Submit to save your changes at the bottom right of the page.
  • Return to your course summary to verify that your credit change saved to your registration.

8. What if I miss all the deadlines or realize a mistake on my registration after the registration deadlines?

If you need to make changes to your registration after the registration deadlines have passed, you will need to do so by completing a Registration Petition, found on our SAS website, under “Forms”. The petition will be reviewed by the Petition Committee and is subject to a $50 change of registration fee.



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