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Student Academic Services: Get Answers

Student Academic Services Staff

Graduate Students:

How does the waitlist work?
SPU students have the option of waitlisting any classes that are closed. As space becomes available in closed classes, waitlisted students will be registered on a first-come basis.
  • Students may waitlist only two classes per quarter.
  • Students will be notified in writing when they are entered into a class via the waitlist.
  • If the waitlisted class creates a time conflict, or exceeds the maximum credit load for the student, it will not be added to the student’s schedule, and the student will be dropped from the waitlist.
Students may waitlist a class via the web or by coming in person to Student Academic Services, Demaray Hall 151.  The official waitlist policy and procedures can be found online.

The waitlist is in effect from the first day of registration; it ends before the quarter begins. See the Academic Calendar How does the waitlist work?to find out when the waitlist ends each quarter.

When the quarter begins, and the waitlist is no longer in effect. Therefore, if a student withdraws from a course, the class is available for any student to register.

If you have additional questions about the waitlist process, contact Student Academic Services at or 206-281-2031.
How do I waitlist?
  • Select the “Registration and Schedules Menu” under the “Student Menu” in Banner
  • Select the “Register, Add and Drop Classes” link, and enter the Course Reference Number (CRN) for the desired course.
  • Click on “Submit Changes,” and the “registration error” message will appear, indicating how many students are waitlisted for the course.
  • From the drop down menu, select “1st waitlist via web” or “2nd waitlist via web”. If you do not select and save one of these options, you will not be waitlisted for the course.
To check your registration, select “detail schedule” and all the courses you are currently waitlisting or registered for or should appear. Status block should say “1st waitlist via web” for your waitlisted courses. The “1st” or “2nd” does not denote what number you are on the waitlist, but rather how many courses you have waitlisted.

Student Academic Services maintains the waitlist and reserves the right to remove any student from the waitlist if they do not respond in a timely manner to waitlist conflicts.
Withdrawal From Classes
The policy for withdrawing from a class is as follows:
  • A withdrawal from a course during the first week of the quarter will not appear on the transcript.
  • A withdrawal from a course during weeks two through six of the quarter will be noted with a “W” on the transcript.
  • No withdrawals are accepted after the sixth week of the quarter.
  • If a student does not provide proper written notification to Student Academic Services, financial obligations will remain binding, regardless of whether classes were attended or whether any contracted services were utilized.
  • If a student does not withdraw from a course by the end of the sixth week of the quarter, but stops attending the course, the student will receive the grade earned.
  • Should the student desire to complete the course during a future quarter, the student will be required to register and pay the current tuition for the course.
  • After the fifth day of the quarter the student must obtain the required signatures on a Withdrawal form (PDF) to withdraw from a course.
Complete Withdrawal From School
A student withdrawing from Seattle Pacific University must submit a written request to Student Academic Services or withdraw via the web. The web withdrawal is available only until 5 p.m. on the fifth day of an academic quarter. Refunds and adjustments to the student’s account are governed by the financial policies listed in the Costs and Financial Aid section.

A student who registers but does not attend classes must notify Student Academic Services in writing to cancel his or her registration and related charges. The date this notice is received will determine the amount of refund where applicable. After the fifth day of the quarter the student must submit the appropriate withdrawal form.

If a student fails to withdraw through Student Academic Services by the end of the sixth week of the quarter, the student will receive the grade earned.

To be eligible for a refund of parking fees, the student must inform the Office of Safety and Security. Parking refunds are calculated in accordance with the tuition refund policy.
Administrative Withdrawals Requested by Instructors
If an instructor or advisor receives notification that an SPU student will not be attending, the instructor may contact Student Academic Services and request that the student be administratively withdrawn from the course.

If a student does not attend class within the first two days of the quarter, an instructor may ask Student Academic Services to administratively withdraw a student from the class. If a student knows that he or she will miss the first class, it is best to notify the instructor to avoid being withdrawn from the class.
Administrative Withdrawals Requested by Student Financial Services
Student Financial Services has the right to have a student completely withdrawn from classes due to an unpaid balance.

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