Student Financial Services (SFS) provides you with three options to meet your financial obligations:

Option A: Pay in Full. Default option; everyone is automatically enrolled in this option.

Option B: Combined-Installment Plan. Must apply by August 14, 2009; good for the full year.

Regardless of the option chosen, you are responsible for the billed amount due each month.

Option A: Pay in Full

You may meet your financial obligation each quarter by paying in full (less any financial aid*) on the following quarterly payment due dates. If payment in full is not received by these dates, the account will be subject to late fees and registration/transcript holds (see Late Charges and Payments). No need to let us know if you are choosing this option — you are automatically enrolled in Option A if you do not apply for options B or C.

Autumn Quarter: October 15, 2009

Winter Quarter: January 15, 2010

Option B: Combined-Installment Plans

• One application and fee for the entire academic year (Autumn, Winter, and Spring quarters.)
• Three payments per quarter/nine payments annually
• SFS will provide a schedule of estimated payments that divides costs minus any financial aid into three payments per quarter.

Note: The annual $80 fee and application must be received by August 14, 2009.**

2009-10 Academic Year

Note: If payments are not received by their dates due, the account will be subject to late fees and holds on registration, transcripts, and diplomas. (See Late Charges and Payments.)

Option C: Three-Installment Plan

• One application and fee for each quarter; best for students who do not plan to be enrolled for the full year.
• Three payments per quarter.
• SFS will provide a schedule of estimated payments** that divides costs minus any financial aid into three payments for the quarter (see below).
• $40 application fee per quarter.

If payments are not received by these dates, the account will be subject to late fees and registration/transcript holds. (See Late Charges and Payments.) Also visit SFS for more details and applications.

* Financial aid includes SPU scholarships, grants, federal grants and scholarships, state grants and scholarships, outside scholarships, student loans, and parent PLUS loans. Work study cannot be used in the calculation of payments.

** If financial aid and/or account charges change after enrollment in the payment plan, the estimated payment will change. Consult your monthly electronic statements for actual payment amounts due.

Employer Reimbursement Program and Third-Party Billing

If your tuition is reimbursed by your employer or a third party (such as an embassy or government agency), you may be eligible for the Employer Reimbursement program.

Documentation confirming enrollment in an employer reimbursement program is required annually and allows tuition deferment up to approximately 30 days after the quarter ends. If a third party is involved, the University will bill the third party directly, provided SFS has been given the appropriate documents, such as purchase order, official authorization, etc. All other fees and charges are due when billed.

If you participate in the Boeing Tuition Voucher program, your eligibility is subject to approval by the Boeing Company. Until SFS receives an approved voucher from the Boeing Company for participation in its Third-Party Billing program, you will receive monthly account statements and be responsible for all charges.

Once the process has been completed, the approved tuition and fees will be paid on your student account. You will continue to receive monthly statements if you incur charges not covered by Boeing. For more information about this program, contact SFS.

Late Charges and Payments

If the billed statement balance is not paid each month, your account will be considered past due and the following penalties will apply:

• A late fee of 1.25 percent of the owing balance will be assessed after the payment due date.
• You will not be able to register for future quarters or obtain official transcripts or diplomas until your account is in good standing.
• If you were in Option B or C payment plan, you will be removed from the plan.
• Severely past due accounts may be referred to a collection agency. You will be responsible for collection costs in addition to the amount due SPU.

Refunds and Account Adjustments

If you decide to add or drop courses, withdraw from school, or delete other contracted services, an official change of registration must be processed.

This may be handled by filing the change of registration form in Student Academic Services or using the Banner Information System.

If you plan to withdraw from University housing (i.e., cancel the room and meal plan contract), proper notification must also be provided to University Services. If you do not provide proper written notification to the University or through Banner, financial obligations will remain binding, regardless of whether you attended classes or whether or not any of the contracted services were utilized.

Refunds or additional charges for courses are posted to your account when the official change of registration form is received and processed or the transaction is completed using Banner according to SPU’s refund schedule. Charges for added courses are made at the full quarter’s rate, regardless of when the course is added.

Deadlines to withdraw from housing and have your deposit returned are as follows:

New students, if your first quarter is

• Autumn: June 30, 2009
• Winter: December 9, 2009
• Spring: March 17, 2010

Students who were in campus housing the prior quarter

• Autumn: no refund available
• Winter: November 30, 2009
• Spring: March 5, 2010

In the event that enrollment or housing changes result in a refund, tuition or housing charges will be refunded according to the schedules found in the SPU Undergraduate Catalog. All refunds, including overpayments, will be remitted to the student and are subject to federal, state, institutional, or private-donor requirements and regulations. If there is an owing balance on your account, the refund will first be applied to the owing balance.

Credit Balances

If your financial aid exceeds your charges, you are eligible for a credit balance refund. Credit balances are delivered either by mail or direct deposit. You may sign up for direct deposit or check your addresses in Banner. We will send an email to your SPU account when your credit balance is released.