If your school or department intends to set up a new program, first download the template for creating new programs.
When your department has the answers to those questions, implement the program’s timeline by establishing its start term (such as Summer 2021 or Autumn Quarter 2020).
Then, one year prior to the start term, meet with the University Registrar Kenda Gatlin (email@example.com), as well as the catalog coordinator, and schedule and publication coordinator (i.e., meet Autumn 2018 if a program starts Autumn 2019) and determine enrollment goals.
Build catalog and build Time Schedule in the Autumn Quarter of a year prior to the start term.
When the start term is summer:
- In October, one year prior to start term, build Summer sessions.
- In January, one year prior to start term, build Autumn–Spring quarters.
When the start term in autumn:
- January, one year prior to start term, build Autumn–Spring quarters.
Steps to approval
You must have any new program approved by your dean prior to meeting with the university registrar.
Departments proposing new programs submit proposals, with accompanying Proposal Template, to the Curriculum Committee through the Sharepoint system. The template includes a section on market research.
You will meet with the university registrar prior to taking a proposed new program before the Curriculum Committee. The registrar will review the proposal and ask for clarification on any questions. She'll also consult with other key offices such as Undergraduate Admissions and Student Financial Services to clarify procedures.
The Curriculum Committee is the policy committee that provides formal approval of a new program. Your department’s or school’s program must have the proper approvals prior to being set up and, ultimately, made available to students.
To seek accreditation approval for new programs and major changes to existing programs, the Office of Academic Affairs files the appropriate approval seeking process with the Northwest Commission on Colleges and Universities.
The Office of Institutional Research will also maintain information on the new program. IR’s mission is to develop information and data management functions to directly assist and support strategic priorities set by the President’s Cabinet to achieve long-term educational, enrollment, fund-raising, positioning, and other strategic goals.
When revenue for a specific program needs to be tracked separately, a unique detail code must be created by Student Financial Services and communicated to Student Academic Services by the department. This is also true for courses that require special fees. (It usually only takes a few days to create and have a new detail code approved.)
To request a detail code:
- The department determines the need for a new fee or revenue line.
- The department gains approval from the Office of Business and Planning.
- The department works with Finance to determine the correct general ledger line or to create a new one, if needed.
- The department requests a new detail code from Student Financial Services by submitting a Detail Code Request Form.
- Once the detail code is created and given to the department, the department works with Student Academic Services to ensure that it is attached to the correct courses.
It is critically important to notify Student Academic Services of the newly assigned detail code so we can update the registration statistics report to reflect this newly tracked code/program. (See Registration statistics below.)
Official Seattle Pacific enrollment statistics are compiled by Institutional Research and posted on a weekly basis.
The headcount for graduate programs is generated from the detail code assigned to each course. Statistics are compiled through the 10th day of each academic quarter (this does not apply to summer), and the final and official statistics report is posted the following working day.
Graduate programs are tracked by detail code. It is important to notify Student Academic Services of any changes in tracking (new detail codes assigned to programs, or discontinued ones) so program statistics are accurately reflected.
As you plan a new program, remember that all changes in curriculum are subject to review and approval by the Office of Academic Affairs. Additionally, off-campus courses and programs must conform to the University’s Educational Service Area agreement and are subject to approval by the Northwest Association of Schools and Colleges.