Seattle Pacific University is committed to providing an accessible, usable and welcoming environment for faculty, staff, students and visitors with disabilities.
SPU has an inclusive approach to all aspects of accessibility on campus and strives to have all members of our community engaged in shared responsibility for accessibility of our programs, services, and activities.
Event Publicity and Pre-registration
The key to making events accessible and meeting compliance obligations is communication. Include a disability accommodation statement in all publicity and pre-registration materials that invites participants with disabilities to request accommodations. This will enable the event planner to arrange most of the accommodations and services in advance.
The disability accommodation statement should provide an event contact email and phone number.
Sample accommodation statements:
For disability accommodations, please contact [name, email, phone] as soon as possible. SPU is committed to providing universal access to all of our events.
Please contact [name, email, phone] to request disability accommodations. Advance notice is necessary to arrange for some accessibility needs.
Pre-registration for an event provides an opportunity for event planners to provide important details about the event. A comprehensive description of the event, including location, environmental conditions, services available, etc. will help participants determine what types of accommodations may be needed. Information that is helpful to know includes the distance to parking areas, the availability of transportation services, whether the venue is air-conditioned, if assistive listening devices are available, and the availability of food options for persons with food allergies.
Responding to Requests for Accommodations
Focus on the access issue and needed accommodation, not the disability of the participant. When a participant requests an accommodation, respond as quickly as possible. It may take several communications to work through the details of a particular request. In some circumstances, several options may be available to address an access need. The option preferred by the participant should be given primary consideration. If that option proves difficult to provide or you have a question about whether it is a reasonable accommodation, consult with the Section 504 Coordinator.
Planning a virtual event?
If the event you're planning is a virtual one, you can still take steps to ensure the event is accessible. The below websites provide useful information that can help make your event more inclusive: