The Undergraduate and Graduate catalogs are the “contract” between the University and the SPU students. Because of that, the catalogs must be accurate.
The catalogs provide all the information for degree completion, and SPU faculty and staff update them each Autumn Quarter for the coming academic year (e.g., the update process for the 2018–19 Undergraduate Catalog will take place in Autumn quarter 2017). Those updates and changes can happen only once a year ― from September to December.
If you intend to revise a major’s or minor’s requirements or offer a new program, contact University Registrar Kenda Gatlin (firstname.lastname@example.org) as soon as possible to discuss your plans. She can answer questions and foresee possible roadblocks before you submit your formal proposal through the Sharepoint system.
In Sharepoint, the Curricular Change Form (due November 6, 2017, for 2018–19 catalog changes) is used to request the creation, revision, or elimination of a program
- The Course Change Form (due October 9, 2017, for 2018-19 catalog changes) is used to create, revise, or eliminate a course.
Your school’s or department’s academic catalog pages include narrative copy, course information, and degree requirements.
From the catalogs, SAS builds the Time Schedule. Note: Course numbers cannot be reused, even after a course is no longer offered.
Catalog process deadlines
Deadlines for course and curricular changes for 2017–18 Undergraduate and Graduate Catalogs:
Course Change forms must be submitted to the Curriculum Committee via Sharepoint by October 9, 2017.
Curricular Change forms must be submitted to the Curriculum Committee via Sharepoint by November 6, 2017.
Abide by the published deadlines for submitting Catalog and Time Schedule copy to Student Academic Services.
Your department’s catalog narrative copy includes the following:
- List of faculty members (pulled from Banner).
- A brief description of the program.
- Admission information to major and/or minor in the program(s).
You or someone in your department will make revisions to narrative information through the content management system called Sitecore. In September, either the program chair or administrative assistant will receive Sitecore access to make any and all necessary changes. All narrative changes in the academic sections of the 2018–19 catalogs must be completed by February 1, 2018.
Suggested Course Sequence
- Suggested course sequence (housed on a separate website, but accessible through the department pages).
Course information is the information specific to each course within your department. All changes to course information require completion of a Course Change Form (Sharepoint). Review the information in Course Processes if you have questions about how to complete the Course Change Form.
Degree Requirements pages list the courses required for a major or minor (example: Philosophy: Technical Track). Schools review their programs requirements annually and submit changes on paper to designated SAS staff member. SAS makes the requested changes for you in Banner.
Content management system access
On February 1, you and your department will no longer have access to the content management system, Sitecore, to make additional edits. Next, Student Academic Services and University Communications review all the catalog pages for accuracy, typos, and consistency. Your department will be contacted if there are questions.