Academic Catalog Updates

The Undergraduate and Graduate catalogs provide all information necessary for earning a degree. As such, they serve as the contracts between the University and SPU students, and it is essential that they are accurate.

Faculty and staff contribute to the catalogs' accuracy by updating courses, curricular information, and catalog narrative on an annual basis, according to the schedule below. 

Course and curricular change forms for the 2020-21 catalogs may be submitted through CourseLeaf Course and Curriculum Management beginning September 18, 2019. Requested changes entered into the system by the deadlines stated below will be reviewed and considered by the Curriculum Committee during Autumn Quarter 2019. Proposed changes for the 2020-21 catalogs will not be considered after fall quarter. 

To determine whether or not the changes you are considering require approval or review by the Curriculum Committee, consult the Course and Curriculum Changes Approval Chart in the Academic Policy Manual.

If you intend to revise the requirements for a minor, major, or graduate program, or if you intend to offer a new program, contact University Registrar Kenda Gatlin (kgatlin@spu.edu) as soon as possible to discuss your plans. She can answer questions, foresee potential challenges, and make suggestions before you submit your formal proposal to the Curriculum Committee.

2020-21 Catalog schedule and deadlines


New programs and significant program revisions presented to Curriculum Committee
Spring 2019
CourseLeaf begins accepting 2020-21 change requests
Sept 2019
CourseLeaf Training Meetings presented by CourseLeaf, CIS, and SAS Sept 17 & 18, 2019
Deadline for submitting course change requests in CourseLeaf
Oct 14, 2019
Faculty and staff receive access to Sitecore for narrative revisions
Oct 30, 2019
Deadline for submitting curricular change requests in CourseLeaf Nov 4, 2019
Narrative updates for undergraduate academic areas due
Mar 2, 2020
Narrative updates for non-academic areas due for undergraduate and graduate catalogs
Mar 2, 2020
Narrative updates for graduate academic areas due
Apr 1, 2020
2020-21 SPU Undergraduate Catalog is published Apr 1, 2020
Suggested course sequence sheets for undergraduate majors due to SAS Apr 15, 2020
2020-21 SPU Graduate Catalog is published May 1, 2020

Course and curriculum change processes

Course and curriculum change requests are typically submitted by a department chair or by the designee of the chair, such as an administrative assistant. 

Create, Revise or Inactivate a Course

Course information is the information specific to each course within your department. Requests to create, revise or inactivate a course are submitted online through the CourseLeaf Course Inventory Management form. This form includes questions and fields that, when completed, provide information that will: 

  • inform your Department Chair and Dean of your intentions; 
  • notify other affected departments (if any) of your proposal;
  • help the Curriculum Committee discuss and reach a decision about your request; and 
  • allow information to be created or amended in the upcoming university catalog(s).

Requests for course changes to be included in the 2020-21 undergraduate and graduate catalogs must be submitted by the deadlines listed above. 

Detailed help is available if you have questions about how to complete the Course Inventory Management form. Approved changes will go into effect in the appropriate 2020-21 catalog.

(Note that changes to a course can result in curricular changes within a program as well. In such cases, you will need to complete and submit a Curriculum Management form in CourseLeaf by the November deadline stated above.)

Create, Revise or Inactivate a Curriculum

Curricular changes may involve new or existing programs. If you wish to create, revise, or inactivate a curricular area, you will do so by populating the appropriate version of the CourseLeaf Curriculum Management form. These forms includes questions and fields that prompt you to provide information that will: 

  • inform your Department Chair and Dean of your intentions; 
  • notify other impacted departments (if any) about your proposal;
  • help the Curriculum Committee discuss and reach a decision about your request; 
  • and allow information to be created or amended in the upcoming university catalog(s).

(Note that changes to a curriculum can result in course changes within a program as well. In such cases, you will need to complete and submit a Course Inventory Management form in CourseLeaf by the October deadline stated above.)

Program Degree Requirements

You will create or update the program-related degree requirements pages within the CourseLeaf environment, so there is no longer a need to separately submit the new or updated degree requirements pages to SAS.

Catalog narrative

Your department’s catalog narrative copy includes the following:

  • List of faculty members (pulled from Banner).
  • Your department's mission, vision and learning outcomes.
  • A brief description of the program.
  • Potential careers or advanced study for which the program prepares you.
  • Information about entering and completing the major(s) and/or minor(s) in the department.

The department chair or a designee will make revisions to narrative information through the content management system called Sitecore. In October, the program chair and administrative assistant will receive Sitecore access to make any and all necessary changes.

After the pertinent narrative deadline in the chart above, Sitecore access will no longer be available to enable additional edits. Student Academic Services and University Communications review all the catalog pages for accuracy, typos, and consistency. Your department will be contacted if there are questions about your narrative text.

Suggested Course Sequences

Suggested course sequence sheets, housed on a separate website but accessible through the department pages in the catalog, provide guidance to undergraduate students and their advisors. They are particularly helpful for new student advising during the summer months.

SAS requests updated suggested course sequences from departments on an annual basis to ensure that these forms reflect changes in major requirements and in course scheduling.

A view of SPU

Catalog/Time Schedule

Need to know when a course is scheduled? Need info about a major or program? Find the answers in the Catalog and Time Schedule.

SAS staff directory

A full list of Student Academic Services staff — academic counselors, operations staff, and technical staff — in one convenient place.