Academic Catalogs

The Undergraduate and Graduate catalogs are the “contract” between the University and the SPU students. Because of that, the catalogs must be accurate.


The catalogs provide all the information for degree completion, and SPU faculty and staff update them each Autumn Quarter for the coming academic year (i.e., updating for the 2012–13 Undergraduate Catalog began in 2011 Autumn Quarter). Those updates and changes can happen only once a year ― from September to December.


If you intend to revise a major’s or minor’s requirements or offer a new program, contact University Registrar Kenda Gatlin ( as soon as possible to discuss your plans. She can answer questions and foresee possible roadblocks. New courses can be approved by the Curriculum Committee only during Autumn Quarter.


Your school’s or department’s academic catalog pages include narrative copy, course information, and degree requirements.


From the catalogs, SAS builds the Time Schedule; course numbers cannot be re-used, even when a course is no longer offered


Catalog Narrative

Your department's catalog narrative copy includes the following:

  • List of faculty members (pulled from Banner).
  • A brief description of the program.
  • Admission information to major/minor in the program(s).
  • Suggested course sequence.


You or someone in your department will make revisions through the content management system called Contribute.* In September, either the program chair or administrative assistant will receive Contribute access to make any and all necessary changes. All changes must be updated and approved by December 1.


Contribute Training 2012-13: Powerpoint Training Guide for Contribute Users


*If you or your department's administrative assistant don't have Contribute on your computer, contact Kenda Gatlin (


Course Information

Course information is the information specific to each course within your department. All changes to course information require a Catalog Change Form (PDF) completed and signed by your department's chair and dean. If you have questions, review How to Fill Out Catalog (Course Information) Forms (PDF).


Degree Requirements

Degree Requirements list the courses required for a major or minor (example: Art Major, emphasis in Art History). Schools review their programs requirements annually and submit changes on paper to the SAS schedule and publications coordinator. SAS makes these changes in Banner for you.


Once Changes Are In

On December 1, you and your department will no longer have access to Contribute to make additional edits. Next, Student Academic Services and University Communications review all the catalog pages for accuracy, typos, and consistency. Your department will be contacted if there are questions.


Catalog Process Deadlines

Abide by the published deadlines for submitting Catalog and Time Schedule copy to Student Academic Services. If you have a new program or are making major changes to an existing major, please notify SAS ahead of time. View the catalog-process deadlines.


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