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Student Academic Services: Get Answers

Student Academic Services Staff

Graduate Students: Registration Information

 

Registration Information

Students may register, add, or drop classes online starting at their registration appointment time (assigned time ticket), through 11:59 PM on the 5th day of the quarter. There are some courses that have an extended registration deadline on the 10th day of the quarter. Online registration for these courses ends at 11:59 PM on the 10th day of the quarter. For more information on the courses that have extended registration deadlines, click here. Paper registration forms must be completed and filed with Student Academic Services no later than 4:00 PM. To view the official registration dates, view the Academic Calendar.

 

When do I register for classes each quarter?

 

Graduate registration takes place around the 9th week of each preceding quarter. During registration week, currently enrolled students are allowed to register before non-matriculated students. See the current Academic Calendar for registration dates and deadlines.

Before registration begins, you should take care of any registration holds. Some holds, such as past due account or missing medical/immunization records, can prevent registration into courses until they are removed by the department that placed the hold.

 

What are my registration holds and how do I resolve them?

SPU requires students to be in good standing with the University before being allowed to register for each future quarter. Students are generally notified by their department's Program Coordinator, two or three weeks in advance of when registration opens to allow them the opportunity to resolve holds in a timely manner.

To view holds:

  • Go to the Student Menu of Banner
  • Click on Registration and Class Schedules Menu
  • Click on Prepare for Registration
  • Select the term you will be trying to register for from the drop box and then click Submit

You should be able to view any holds on your registration status in your Registration Status tab.

To remove a hold, please contact the department that placed the hold. For example, a student would contact Student Financial Services for a past due account hold.

Student Academic Services cannot remove a hold placed by another department unless given instruction from the department to do so.

It is possible that a hold might be placed on a student's registration after they have registered for a course. These holds may prevent further registration activity, including registration from the waitlist.

 

How do I add a course?

When the upcoming quarter is open for registration:

  • Go to Banner and click on Student Menu
  • Next click on Class Registration and Planning
  • Click on Register for Classes
  • Select the term you are registering for and click Continue

Once you are in the Register for Classes interface you will have 2 ways you can register for courses:

  • Find Classes tab: This the first tab and the default. You can search for courses by one or more criteria, and add sections to your schedule by clicking the "add" button in the far right column.
  • Enter CRN's: the second tab allows you to direct enter the CRN's, if you already know them. Utilize the "add another CRN" link if you wish to register for more than one course at a time, and then click Add to Summary when complete.

With either of those options, you must process your registration request after you select courses or enter the CRN's. The lower right hand block is the registration summary block, and you will see all your courses as "Pending". They will be in gray in the lower left schedule block. Click the Submit button in the lower right hand corner to register.

Banner will process the registration and go through error checking. All courses should be then listed as "registered" in the status column. Any errors will be listed in red, and pop up through the notification pop up in the upper right hand corner. You must resolve the errors. The default in the action block is "remove", and submitting again will remove that section from your pending schedule. For courses desired but are closed (full), select "waitlist" in the action block and Submit. For time conflicts, pick the course you wish to keep and select "drop via web" or "remove" for the class you wish to drop and click Submit.

 

How do I waitlist a course?

To waitlist a course:

  • Select the Registration and Schedules Menu under the Student Menu in Banner
  • From the drop down box, select the Class Registration and Planning option
  • Choose the Register for Classes option
  • From the drop down menu, select the term of registration you desire and click Continue
  • Choose the Enter CRN tab, enter the CRN for the course and click Add to Summary
  • Click Submit in the Summary box (bottom right hand corner of screen)
  • When the error comes up notifying you the course is full, use the drop down box under "Action" for the course to select "Waitlist"
  • Click Submit to save your changes and then verify the Status have changed to Waitlisted

To check your registration, you can click on the "Schedule & Options" tab at the top of the page. There you will be able to see the courses you are registered for and their registration status (ex. Registered, Waitlisted).

 

How does the waitlist work?

SPU students have the option of waitlisting any classes that are closed. As space becomes available in closed classes, waitlisted students will be registered on a first-come basis. (If you have extenuating circumstances, please email the instructor of the course explaining your particular situation.)

  • If a spot opens up for you, Banner will generate an email to you with a deadline for you to take action on your registration. Typically, this deadline will be 24 hours, however it may be extended for breaks.
  • After Banner emails you about an opening, and you sill want the spot in the course, you will access your own registration in self-service Banner and add yourself to the course.
  • Important notes:
    • You will no longer need to designate 1st waitlist, 2nd waitlist, or "drop if get into waitlisted course" instructions. When you register for the open spot you may need to drop yourself from another course if the course is a duplicate, there is a time conflict, or if you have too many credits.
    • If you miss your window to register for the course you will need to re-add yourself to the waitlist. When you re-add yourself you will be added to the bottom of the waitlist.
    • Time conflicts will require an instructor override to be entered on both courses affected in Banner before you can register. The instructors can enter the overrides themselves, can direct SAS to enter an override via email or the instructors can sign a Special Approval form which can be brought into SAS that gives SAS permission to enter an override.
    • Check your SPU email: The only way you will be notified of a waitlist opening is by a Banner generated email to your SPU email address. Banner will not generate an email to an off-campus email address.

Students may waitlist a class via the web or by coming in person to Student Academic Services, Demaray Hall 151.

The waitlist is an effect from the first day of registration; it ends on the 5th day of the quarter. See the Academic Calendar to find out when the waitlist ends each quarter. Student Academic Services will begin running the waitlist after a buffer week that follows registration week. If you have additional questions about the waitlist process, contact Student Academic Services at sasinfo@spu.edu or 206-281-2031.

 

How do I drop a waitlisted course?

If you have changed your mind about the course, please go into your registration and drop yourself from the waitlist. Keeping yourself on waitlists for unwanted courses may prevent other students from being able to get into the course.

  • Select Drop via Web in the drop box under Action for the specific course in the Course Summary section
  • Click Submit to save your registration action to drop. The course status should now update to Dropped via Web.

 

How do I change credits in my variable credit course?

 

Some courses are set up by a department to allow a graduate student the option of choosing the number of credits for which to take a course. When a student registers for a variable-credit course, it automatically defaults to the lowest number of credits available.

To change the number of credits:

  • Select the Registration and Class Schedules Menu under the Student Menu in Banner
  • From the drop down box, select the Class Registration and Planning option
  • Choose the Register for Classes option
  • Choose the Schedule and Options tab at the top of the page under Register for Classes
  • This will bring up your registered courses. Under the Hours column, courses with variable credit will have the credit number underlined.
  • Click on the number of credits to enter the desired number and then click Submit to save your changes at the bottom of the right page.
  • Return to your course summary to verify that your credit change saved to your registration.

 

What courses have the extended registration deadline of the 10th day of the quarter?

 

Students may register for specific courses after the regular registration deadline as a benefit to the students, to allow time to obtain required signatures or permissions. It is always to the student's benefit to obtain the permissions as promptly as possible, as it can take several days or weeks to get the necessary permissions. Courses that are approved for the extended deadline, 10th day of the quarter, for graduate students are:

  • Internships (6940): Some 6940 courses may require additional arrangements/paperwork with departments
  • Independent Study (6900, 7900): Requires an Independent Study Agreement.
  • Master's Project/Master's Thesis (6950/6995)
  • Dissertation (7995/7999)

The online web registration deadline for courses with an extended registration deadline is 11:59 PM, the 10th day of the quarter. All paperwork, if applicable,including the appropriate signatures must be submitted to the registration office by 4:00 PM. Official registration deadlines are available online on the Academic Calendar.

 

What courses can I audit?

 

An auditor is a student who pays for, and attends, class but doesn’t want to receive credit. Tuition rates for auditors are the same per credit as for those receiving credit.

  • With instructor approval, students may register and pay to audit most 6000-level courses.
  • Students may change from audit to credit or vice versa during the quarterly add period published in the University Calendar.
  • Auditors may neither participate in class discussions nor take examinations.
  • If they do daily assignments, the instructor is under no obligation to read or correct them.
  • Audited courses do not count toward financial aid.

Students dismissed from the University because of low grades, and prospective students who do not qualify for admission, may not register as auditors. A student may receive credit for an audited course only by enrolling in it as a regular student in a subsequent quarter.

 

How do I withdraw from a course?

  • Go to Banner and click on Student Menu
  • Next click on Class Registration and Planning
  • Click on Register for Classes
  • Select the term you are registering for and click Continue
  • Banner will bring up the courses you are currently registered for in the bottom right hand corner. Choose Drop via Web from the drop down box and click Submit to save your registration action.
  • The status of your course should change from Registered to Dropped.

 

Withdrawing from Classes: Policies

Students have the option to drop classes through the sixth or seventh week of the quarter, depending on the Academic Calendar. The following guidelines pertain to dropping a course:

  • A withdrawal from a course during the first week of the quarter will not appear on the transcript
  • A withdrawal from a course during the second through the last day to drop for the quarter will be noted with a "W" on the transcript.
  • No withdrawals are accepted after the last drop day of the quarter.
  • If a student does not provide proper written notification to Student Academic Services, financial obligations will remain binding, regardless of whether classes were attended or whether any contracted services were utilized.
  • Id a student does not withdraw from a course by the last drop date, but stops attending the course, the student will receive the grade earned.
    • Should the student desire to complete the course during a future quarter, the student will be required to register and pay the current tuition for the course.
    • Refund is calculated be percentage, and explained in the Costs section of the Student Financial Services website.

 



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