Information and Data Management


The Office of Information and Data Management (IDM) provides the SPU administration a reliable and timely source of data, information, and analysis that supports planning and assessment of strategic initiatives to achieve long-term educational, enrollment, fund-raising, positioning, and other goals.
By design, IDM crosses over traditional departmental boundaries and has the authority to gather data from any institutional database to achieve the priorities set by the administration. Primary departmental functions:

  • Analyze, interpret, report, and retain institutional data to support decisions and planning processes in academic programs, outcomes assessment, enrollment, fund-raising, and new program research & development.
    • Provide meaningful information by supplying context along with research, summative analysis, and data.
    • Provide a single source of reliable and timely information to SPU administration.
    • Serve as the official source for University statistics for both internal and external reporting.
  • Manage the enterprise-wide constituent relationship management system (CRM) that supports communication strategies throughout a student’s lifecycle, to support institutional strategies that build & strengthen connections with alumni and friends of the university, and to support communications strategies for other constituent groups.
  • Expand community access to strategic information via the web.
  • Serve as the institutional repository for data, information, and reports that support institutional planning and assessment.

Departmental Focus
Annually, the associate vice president meets with administrators across the University to assess departmental performance and to gather ideas on ways to improve performance, enhance current products, and/or meet emerging needs tied to the University’s vision, strategic planning, and/or assessment efforts.
Institutional Support

  • Senior Leadership Team Dashboard: Trend information from national sources, which allows SPU to compare itself with selected peers on selected indicators tied to academics, advancement, employees, financial aid, financials, student body size, selectivity, mix, and outcomes.
  • Compliance with the Higher Education Act-2008.
  • Employee Database: Information is extracted from Banner at specific points in time to allow analysis.
  • Other research and analysis as directed by central administration.

Support for Academic Affairs

  • Academic Database created to support planning and assessment efforts for the Office of Academic Affairs, school deans, and department chairs. Reports annually created from the database include:
    • Academic Analysis/Faculty Load. The individual faculty member is the focus of this report (regular faculty, adjuncts, etc.) as it provides deans with summary information on faculty workload for the year, including release credits tied to administrative responsibilities, professional development, leave, and learning outside the classroom.
    • Departmental Analysis. The department is the focus of the report as it combines financial and class section data (faculty, student credit hours) and provides academic administration with yearly trends for the department and comparative information across undergraduate departments and graduate programs.
    • Program Review (undergraduate and graduate). This annual report for the department chairs summarizes both faculty workload and departmental analysis data.
  • Quarterly Roster for Undergraduate Department Chairs. Lists majors, minors, and intended (undecided) major for follow up by department chairs, Center for Careers and Calling, and undergraduate academic counselors in Student Academic Services.
  • Course Evaluation Summaries. Provided quarterly as requested by deans.
  • Research and Development (new programs). Along with academic, enrollment, finance, and marketing leaders, IDM supports this process through survey development/implementation to determine market viability and to develop enrollment/revenue projection models.
  • Other activities include supporting institutional and secondary accreditation processes by gathering and analyzing data, as directed by the Office of Academic Affairs, deans, or program directors.

Support for Enrollment Management /Tuition Revenue Streams
Through research, strategy development, enrollment modeling, and forecasting, IDM works closely with administrators to develop enrollment and revenue goals. Once goals have been established, IDM monitors progress and regularly provides updates to vice presidents and area administrators. The enrollment/revenue streams include:

  • Undergraduate enrollment and financial aid
  • Graduate program enrollment
  • School of Health Sciences – R.N. to B.S.N. program
  • Undergraduate summer school

Database management: Information is extracted from Banner systems at specific points in time, which allows further analysis of new undergraduate applicants, enrolled students, class sections, and financial aid information.