A headcount is about people and may be duplicated or unduplicated, depending on the report.
An unduplicated headcount counts a student or employee only once. Example: When reporting the
number of students enrolled Autumn Quarter, each student is counted once.
A duplicated headcount may count a person more than one time, depending on what is being counted.
Example: Department chairs prefer to report the number of students by major as a “duplicated”
headcount in order to include all the students pursuing double majors in the final headcount.
FTE (full-time equivalency) is a calculation that combines full- and part-time student credit
loads or faculty and staff workloads and equates those totals to a full-time number by using a specific formula.
- For faculty, one FTE equals 11 contact hours per quarter and 33 per year.
- For staff, one FTE is the number of normal hours worked in a fiscal year.
- For undergraduate students, one undergraduate FTE equals 15 credit hours per quarter and 45 per year.
- For graduate students, one graduate FTE equals 9 credit hours per quarter and
36 per year. FTE can be measured for a single quarter, an academic year (autumn,
winter, and spring), or a fiscal year (annualized: summer, autumn, winter, spring).