On-Campus Employment: Supervisors

Mandatory COVID-19 Training for Student Employees

In response to government requirements, beginning Wednesday August 5, 2020, all student employees will be expected to complete COVID-19 Training. Faculty and staff members are already required to complete the same training.  The training is mandatory and all student employees should complete the training as soon as practicable once it is available.

This training is located in Canvas under the Safety Training Course. If a student employee has already completed the other two modules in this course, they do not need to complete them again. New student employees will need to complete all three training modules. 

Thank you for your commitment to the health and safety or our student workers. 

Student employment policies

Download the Student Employee Supervisor Handbook for answers to these questions and many more:

• How many credits do student employees have to be enrolled in?
• What’s the maximum number of hours a student can work?
• When do I have to give a student employee breaks and meal periods?
• What do I do if a student has unreported hours and the time sheet is already submitted?

Setting up a student employee checklist

Use this guide to ensure a smooth process for your office and your new student employee.

1. Does this position already exist in Banner?
   • If yes, continue to step 2.
   • If no, first submit a New Student Employee Position Request Form.
2. Advertise the position in the Handshake employer portal (How to Post an On Campus Position on Handshake).
3. Interview students who apply and select a finalist. Email students who were not selected to notify them that the position is now closed.
4. Tell the finalist that they will be required to complete an I-9 Form and W-4 Form upon official hiring. The I-9 Form must be completed within the first three days of employment.
5. Complete an ePAF (Electronic Personnel Action Form) in Banner to officially hire the student using these instructions (PDF).
6. Send the student the instructions for how to submit timesheets (PDF).
7. Check on the status of the ePAF as well as the student’s documents using these instructions.
8. Have an orientation to get your student acquainted with the position and your office.

Handshake

Handshake connects you with well-qualified SPU students, and streamlines the hiring process, so you can get the best candidates quickly and easily.

Additional resources

• Handshake Employer Guide (PDF). A guide for how to create an account, post a job, close a job, etc.
• How to Hire a Student Employee (PDF). A sometimes challenging task made easy. (Or easier.)
• How to Post an On Campus Position on Handshake (PDF). 
• SPU New Student Employee Position Request (PDF). Gather all the information you need in this handy form.
• How to Set Up a Proxy (PDF). For adding or removing a payroll proxy.
• Student Payroll Schedule Mark these important dates on your calendar.
• Student On-Campus Pay Raise Request Form (PDF). Because these valued employees are worth their pay.
• Student Employee Performance Evaluation Form (PDF). You’ll need this form every year as you consider your students’ progress.
• Private Household Instructions (PDF). A guide for how to set up a Handshake account as a private household.
• Student Employee of the Year Nomination Form (PDF). Complete this form to nominate a student employee.

Questions?

If you have questions, contact the student employment coordinator at 206-281-2047 or ose@spu.edu.